Letter Offering a Position to Applicant

Offer of Position

_____ __, 199_

[Applicant]:
__________________
__________________
__________________

Dear [Mr. or Ms. ______]:

Welcome to [Name of Company]! We are pleased to confirm our offer to have you join [Name of Company] as a [Position] reporting to [Supervisor]. Your [starting weekly salary will be $_______ or starting hourly wage will be $______].

[Name of Company] has an extensive benefits program. You will be entitled to the benefits of similarly situated employees as those policies are developed and amended by [Name of Company].

This offer of employment is valid until the close of business on ____________________. Please let us know of your decision to join [Name of Company] by signing a copy of this offer letter and returning it to us not later than ____________. Your offer is contingent upon your (1) completion of the attached [Name of Company] Employment Application; (2) signing of the attached Proprietary Information and Inventions Assignment Agreement; and (3) providing proof of your eligibility to work in the U.S.

[Name of Company] is an “at-will” employer. That means that you and the Company have the right to terminate the employment relationship at any time, with or without advance notice, and with or without cause. Employees also may be demoted or disciplined and the terms of their employment may be altered at any time, with or without cause, at the discretion of the Company. No one other than an officer of the Company has the authority to alter this arrangement, to enter into an agreement for employment for a specified period of time, or to make any agreement contrary to this policy, and any such agreement must be in writing and must be signed by an officer of the Company and by the affected employee.

You also must establish your identity and authorization to work as required by the Immigration Reform and Control Act of 1986 (IRCA). Enclosed is a copy of the Employment Verification Form (I-9), with instructions required by IRCA. Please review this document and bring the appropriate original documentation on your first day of work.

The Company has a firm policy against its employees using any trade secrets or other proprietary information of third parties in the course of performing their duties for the Company. This policy is set forth in the Company’s employee handbook, a copy of which will be provided to you prior to the commencement of your employment with the Company. During your employment with the Company, you may not disclose to the Company or use, or induce the Company to use, any trade secrets or other proprietary information of others, including your prior employers.

[Name of Company] is an organization [that is building or that has built] an outstanding reputation for exciting, innovative and quality products. Credit for this goes to every one of our employees. [Applicant], we look forward to you accepting our offer and becoming part of the [Name of Company] team.

Sincerely,

[name of sender]

[title of sender: Human Resources Manager or President]